Privacy Policy

K.R. Mangalam World School, Kundli, Sonipat respects your privacy and is committed to protecting the personal data entrusted to us by students, parents, guardians, staff and visitors. This policy explains what we collect and why, and the choices and rights available to you.

1. Introduction & Scope

This Privacy Policy governs the website krmangalamsonipat.com (the “Website”) and any admission enquiries, forms, newsletters, communication channels and online services offered through it. By using the Website or submitting information to us, you acknowledge that you have read and understood the practices described here.

We process personal data in accordance with applicable Indian law, including the Digital Personal Data Protection Act, 2023 (the “DPDP Act”) and the Information Technology Act, 2000 together with its rules, as amended from time to time.

2. Who We Are

K.R. Mangalam World School, Kundli, Sonipat operates under the aegis of the K.R. Mangalam Charitable Trust and acts as the Data Fiduciary responsible for the personal data described in this policy.

• Address: E-Block, TDI City, Kundli, Sonipat, Haryana
• Email: sonipat@krmangalam.com
• Phone: +91-9990902126

3. Information We Collect

We collect only the information reasonably necessary to respond to enquiries, process admissions and operate the school. This may include:

Information you provide directly

• Admission & enquiry details — the applicant child’s name, class applied for, and the parent or guardian’s name, phone number and email address submitted through our enquiry and “Schedule a Tour” forms.
• Contact & communication data — details you share when you contact us by form, email, phone or WhatsApp.
• Newsletter sign-up — the email address or contact details you provide to receive updates and offers.
• Parent / student portal data — login credentials and records you access or submit through our student and parent dashboard and school ERP.

Information collected automatically

• Technical & usage data — IP address, browser type, device information, pages visited and referring URLs, collected through cookies and similar technologies (see Section 7).

4. Children’s & Students’ Data

As a school, much of the information we handle relates to children under the age of 18. Under the DPDP Act, we treat such data with heightened care.

• Enquiry and admission forms are intended to be completed by a parent or legal guardian, not by the child directly.
• We process a child’s personal data only with verifiable consent of the parent or lawful guardian, or as otherwise permitted by law for the legitimate functioning of the school.
• We do not undertake tracking, behavioural monitoring or targeted advertising directed at children, and we do not knowingly process a child’s data in a manner likely to cause harm.

If you believe a child’s data has been submitted without appropriate parental consent, please contact our Grievance Officer (Section 14) and we will take prompt corrective action.

5. How We Use Your Information

We use personal data for purposes connected with the school’s operations, including to:

• Respond to admission enquiries and process applications;
• Schedule campus tours and communicate with prospective and current families;
• Provide access to the parent and student portal and administer academic records;
• Send school updates, notices, newsletters and offers you have asked to receive;
• Maintain safety, security and the smooth administration of the school;
• Comply with legal, regulatory and CBSE-affiliation obligations; and
• Improve the performance and content of our Website.

6. Lawful Basis & Consent

We process personal data on the basis of your consent and, where applicable, for legitimate uses permitted under the DPDP Act, such as fulfilling a purpose for which you have voluntarily provided your data.

Where we rely on consent, it is sought through clear notice at the point of collection. You may withdraw your consent at any time by writing to us (Section 14). Withdrawal will not affect processing already carried out, and may limit our ability to provide certain services, such as responding to an admission enquiry.

7. Cookies & Tracking Technologies

Our Website uses cookies and similar technologies, including Google Tag Manager and analytics tools, to help the site function, to understand how visitors use it, and to measure the reach of our communications.

• Essential cookies keep the Website secure and working correctly.
• Analytics cookies help us understand aggregated, non-identifying usage patterns.

You can control or disable cookies through your browser settings. Blocking some cookies may affect how parts of the Website work.

8. Sharing & Disclosure

We do not sell your personal data. We may share it only in the following limited circumstances:

• Service providers & processors — trusted vendors who operate our website, school ERP, communication and analytics tools on our behalf, under obligations of confidentiality and data protection.
• Legal & regulatory — where required to comply with applicable law, a lawful request by a public authority, or to protect the rights, safety and security of our students, staff and school.
• Within the K.R. Mangalam group / Trust — where necessary for legitimate administrative purposes.

9. Data Retention

We retain personal data only for as long as it is needed for the purposes set out in this policy, to maintain lawful academic and administrative records, and to meet legal and regulatory requirements. When data is no longer required, we take reasonable steps to securely delete or anonymise it.

10. Data Security

We implement reasonable technical and organisational safeguards to protect personal data against unauthorised access, alteration, disclosure or loss. While no method of transmission over the internet is completely secure, we continually work to protect the information entrusted to us and to restrict access to those who need it.

11. Your Rights

Subject to applicable law, you have the right to:

• Access a summary of the personal data we hold about you;
• Correct, complete or update inaccurate or incomplete data;
• Erase your data where it is no longer required and retention is not otherwise mandated;
• Withdraw consent previously given;
• Nominate another individual to exercise your rights in the event of death or incapacity; and
• Grievance redressal — raise a concern about how your data is handled.

To exercise any of these rights, please contact our Grievance Officer using the details below. You also have the right to lodge a complaint with the Data Protection Board of India.

12. Third-Party Links

Our Website may link to external sites and platforms, including our social media pages on Facebook, Instagram and LinkedIn, and our admission and ERP portals. This policy does not cover those third-party services, and we encourage you to review their own privacy policies.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or the law. The revised version will be posted on this page with an updated “Last updated” date. We encourage you to review it periodically.

14. Grievance Officer & Contact

For any questions, requests or grievances regarding this policy or your personal data, please contact:

K.R. Mangalam World School, Kundli, Sonipat
E-Block, TDI City, Kundli, Sonipat, Haryana
Email: sonipat@krmangalam.com
Phone: +91-9990902126